Part-Time Operations & Administration Specialist

Parc Bit, Mallorca

Part-time

On-site

AtalaIA Detection Technologies is an advanced technology startup based in Mallorca that develops applied artificial intelligence systems to solve real-world challenges through digital twins, multi-agent systems and autonomous monitoring technologies. Our work spans projects in the fields of marine monitoring, health, sports and industry, combining research-level innovation with practical implementation.
As AtalaIA grows in its technical, commercial and R&D activities, we are looking for an operations and administration specialist
who can bring structure, visibility and reliability
to the day-to-day running of the company. This position is intended for someone capable of keeping internal operations organized, supporting financial and administrative tracking, and helping to ensure that projects, suppliers, purchases, documents and internal workflows remain under control. The position will play a key role in helping the founders and technical team stay focused on execution, product development and growth.

(To start as soon as possible)

What you will do:

Manage the day-to-day administrative and operational processes for the entire company,
including invoices, expenses, payment tracking, purchase records and internal documentation.
Track project-related costs, budget items and operational status using Google
Workspace tools, especially Google Sheets, and help maintain a simple and reliable
view of short-term financial and operational tracking.
Assist in the preparation of budgets, proposals, purchasing processes and vendor coordination, helping to ensure that commercial and operational workflows run smoothly.
Create and maintain internal organizational systems using tools such as Notion,
Kanban-based task tracking platforms, ERP or invoicing software, and shared digital documentation environments.
Help improve business workflows so that information is well structured, easy to retrieve and consistently updated across projects, suppliers and internal operations.
Provide basic support on company materials, presentations, communication updates and other practical business support tasks as needed.

Previous experience in operations, administration, back office, financial support or
office management.

Familiarity with digital organization tools such as Notion, Kanban-type task management systems and ERP or invoicing tools.

High organizational capacity, reliability and ability to work autonomously, with the ability to manage multiple
workflows simultaneously.

Excellent written communication skills and a practical, solution-oriented work style.

Fluency in English is required; Spanish is highly valued and Catalan is an asset.

The following will also be considered

Experience in startups, SMEs or project-based environments, as well as in project cost tracking, supplier management or contracting processes.

Familiarity with grant-funded, R&D or multi-partner environments.

Ability to perform simple operational tasks related to communication or marketing.

Send your CV in PDF format to jobs@atalaia.ia

CV (with links to Google Scholar/GitHub or similar),
A one-page cover letter describing a workflow, administrative system or internal process that you have helped improve using tools such as Google Sheets, Notion, ERP or similar.
Two recommendations (names + e-mails).

Subject: Operations and Administration – AtalaIA

We are an equal opportunity team. We value diversity of backgrounds and ideas. If you’re excited about our mission but don’t meet all the requirements, we’d love to hear from you.

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